Free Security Deposit Itemized Statement Template
The itemized accounting a landlord sends after a tenant moves out, showing the deposit held, each deduction for unpaid rent or damage, and the amount refunded. Most states require this written breakdown within a set number of days, and this template helps landlords return deposits properly and avoid disputes.
A security deposit itemized statement is the written breakdown a landlord sends after move-out showing the deposit held, each deduction for unpaid rent or damage beyond normal wear, and the amount refunded. Most states require this itemization in writing within a set number of days after the tenant leaves, or the landlord can lose the right to withhold.
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SECURITY DEPOSIT ITEMIZED STATEMENT
Tenant: ________________. Property: ________________. Tenancy: ________________ to ________________. Statement date: ________________.
Total security deposit held: $ ________________.
Itemized deductions from the deposit: ________________.
Total deductions: $ ________________. Amount refunded to tenant: $ ________________.
The refund of $ ________________ is being returned by ________________ to the following forwarding address: ________________. Deductions are limited to unpaid rent and the cost of repairing damage beyond normal wear and tear.
This is a general template and not legal advice. Security deposit rules, return deadlines, and allowable deductions vary by state and locality. Review your state's requirements or have an attorney review this statement before use.
How the Security Deposit Itemized Statement rent ledger generator works
Enter the tenancy details
Rent amount, start month, and tenant info — no account, no setup.
Record the payments
Fill in what was paid and when; the running balance computes itself.
Print or download
Court-ready PDF and CSV free — Excel with Pro.
Questions
Is an itemized security deposit statement required?+
In most states, yes. Landlords generally must provide a written, itemized list of deductions and return the balance within a state-set deadline, often 14 to 30 days after move-out. Missing the deadline can cost the landlord the right to keep any of the deposit, so check your state's rule.
What can a landlord deduct from a security deposit?+
Generally unpaid rent, unpaid utilities, and the cost to repair damage beyond normal wear and tear. Routine wear, such as minor scuffs or faded paint, usually cannot be deducted. The statement should list each deduction with an amount.
How long does a landlord have to return a security deposit?+
It varies by state, commonly between 14 and 30 days after the tenant moves out. The itemized statement and any refund are due within that window. Confirm the exact deadline for your state before withholding.